Community Carousel Holiday Festival of Trees

Tuesday, December 10, 2013

Community Carousel Holiday Festival of Trees

Community Carousel Holiday Festival of Trees

THIS IS A WORKING DRAFT. PLEASE CONTRIBUTE FEEDBACK....

I.

Tree Sponsors                 Tree Decorators

Moose Lake Market                            RSU19 Friends of Girl Soccer

Ecolab                                             Ecolab

Gilman Electric Supply                        RSU19 Friends of Boys Soccer

Glass Eels                                        ?Warsaw Middle School

St. Albans Mini Mart                           Nokomis Show Choirs                        Bud's Shop 'n Save                            RSU19 Music Boosters                       Friends of MidMaine Lacrosse              Friends MidMaine Lacrosse

Maille Baker                                     Girl Scout Troop 1300

Katahdin Trail Saddlery                      Katahdin Trail Saddlery

Hartly's                                           RSU19 Friends Middleschool Field Hky

BreacBaker                                      MidMaine Lacrosse

II. Slide Show-Kelly Godsoe

Kelly is setting up projector and screen. We were going to have two but only 

one now. I need to copy slides of lacrosse from my collection of 10,000 or so.

III. Music-_____________

I need a volunteer to place large speakers and play Mannheim Steamroller and Trans-Siberian Orchestra 

cd's (which I have) from 4-6 when show begins.

IV. Raffle Booth and Tickets-Karen Boreham and Janet Plant

V. Trees-Jay McDougal, John Baker (on crutches)

Jay is getting lights and will need to be reimbursed. I will pay Dalou Farms. Jay and Duncan might meet Breac and _______, _______ to move trees and racks from farm to PCC @ 9:00am Sunday 12/22. We will need to make a weather call that Sunday morning. Mike Cray was not able to attend our BOD meeting so we remain a bit unsure of electrical outlets for lights, food and show. The tree committee will have trees and lights ready to be decorated at 11:00am. We may need additional helpers to put lights on trees. If raffle winners do not want their tree, Dekk and Nancy Monteyro have volunteered to accept receipt of the trees in their burn pile.

Konnentt Bolliger is creating 'raffle ticket' baskets for placement by each tree. I need to print display signs advertising tree sponsors and decorators. I need a method to prop these up.

VI. Performance-Gretchen Baker, Zac Mitchell (Technical Direction) John Mitchell (Stage set up and take down)

A. Introduction Gretchen-needs microphone, I have rewritten 'twas the night. I will introduce each act by reading  stanzas of the rewrite.

B. Show Choir opens with "Little Town of Bethlehem". I have written to Lisa and Brittany for a list of performers.

C. Gretchen  stanzas

D. Piano Ensemble "Jesu, Joy of Man's Desiring"  (Bach) Rusty Wilson, Sarah Packard, Austin Taylor, Abby Bowman, Ethan Wiers, Jayde Whitten, Maille Baker

E. Gretchen stanzas

F. Third Outlet (ukulele and more band)  playing Underneath The Christmas Tree,  Mistletoe, Mele Kalikimaka Performing are Sydney Morton, 

Alison Hughes, April McAlpine, 

Nolan Berthlette and Aaron Schank. We are debating 2 or 3 songs.

G. Gretchen stanzas

H. Dean Neal reads Stranger in the Woods to slide show. I have scanned 

the book. Kelly Godsoe, can you arrange projector and screen for this.

I. No Stanzas,Trumpet Trio A medley of "Deck the Halls, "Angels We Have 

Heard on High" and "O Come all Ye Faithful", -Brayden Rollins, 

Owen Reed, Breac Baker

J. Gretchen finish stanzas

K. Twelve Instruments of Christmas- Audience join in on the 13th verse

Meagen Whitten, Ethan Wiers, LynnDee Ackerman, Josh Wardwell, Gavin 

Hieronymous, Abby Monteyro, Maille Baker, Lauren Roberts, Emily Taylor,

Duncan Boreham, Austin Taylor, Breac Baker, Jayde Whitten, Braden 

Monteyro, Sarah Packard, Zac Gilchrist, Owen Reed, Colby Kreider, Devin 

Plant, Logan Rowell (I need to buy headbands!)(Guitar's ?wigs and glasses)(drummers-wigs and glasses?)

VII. Awards and Raffle follow Performance,

Janet will you organize awards for each tree?

VIII. Concessions-Dekk Monteyro

Fabulous Faire @ the Festival- Your choice, Red or Green

Dekk, how many helpers do you need on your crew? Do you need shifts?

Do I need to supply anything?

Green Chili $1.50

Red Hotdog $1.00

Grilled Cheese $1.00

Nacho's $2.00

Pizza x 5 large from Nat Ellis and Pizza Hut $1.50

?Cocoa

?Coffee

?Popcorn-Can we borrow machine Dawn Wiers? maybe middle school not elementary school.

?Cotton Candy-Nancy is that worth doing?

I need to print 4 posters with prices.

IX. Bonfires-Rusty Wilson

Rusty-The fires need to be in containers. We have one. Do you need it? 

Do you need wood? 

We will need fires from 4-7pm. 

Do we need one most of the day for workers and dress rehearsal?

Who is one your committee so I don't volunteer them for other work?

We will need a few water buckets to be safe. Do we need permit at public event?

The fires should be strategic near stage. 

We should have an awning with side and an electric (quiet heater) in it so 'on deck performers' can be warm (instruments can be warm) but ready to go on stage efficiently. We have awning. Does anyone have 'side suggestions?' Can someone volunteer to see to this job? I have asked Kevin Wheeler and he is checking his family schedule.

X. Boutique-Debi Mitchell, ?Kelly Wheeler

sell Decals, Stick Shafts, CD's, Candy, Bracelets, Penne's, Posters.

I need to list prices. 

Is Debi recovered? Is Kelly available. Can Jo-Helen help?

This warrants nice display--perhaps second awning and heater. 

Dekk and Nancy-might we borrow your larger awning for this?

XI. Dress Rehearsal-Gretchen Baker, Zac Mitchell

Unfortunately, we cannot run this in order because of scheduling conflicts.

1. I am waiting to here if show chorus needs to rehearse. I think probably not.

2. Devin, Ethan, Lynn Dee can't come until 12:30/12:45

3. Dean Neal doesn't really need to attend. (?)

3. No Gauvin Hieronymous

4. Third Outlet needs to leave by 12:30

5. Schedule 

11:00 ready staging, 

11:15 Third Outlet 

11:45 Trumpet Trio 

12:15 Piano 

12:30/45 Twelve Days

XII. Advertising the event

The trees are 'sponsored' at cost. Any funds we raise in this fund raising project are from food and raffle ticket sales. We are not charging admission. we will accept donations. We need decorative waist high stands for donations and signs. We need 200 people to visit!

1. Chrissie Erskine is contacting both Bud's, Moose Lake Market?Walmart and Moose Lake Market. Kelly Smith Print is donating flyers for grocery circulation.

I asked Nancy Monteyro about MCI. She is going to ask.

I can contact Nokomis, SVMS, SVMS, E/D, Newport, Hartland and St.Albans.

Karen Boreham, Can you tackle Vickory and Warsaw?

2. 2 signs already @ PCC. Borehams hanging sign in Newport.

3. Roadside signs need design (Gretchen, fix by Janet Plant, Nancy Monteyro), printing (Gretchen) and placement (volunteers...____________)

XIII. Advertising Sponsors

A. Printer program-Gretchen write, Janet fix and design

B. Posters-Gretchen

C. Thank you's- Janet Plant

XIV. Clean up.....more volunteers needed

A. Concessions-Dekk, Braden, Johnny B,

B. Trees-Jay, Duncan, Breac, Zac E

C. Tickets/Tables-Hayden, Josh, Brayden,

D. Staging-Eric, Logan, Duncan

E. Awnings-John Mitchell, Devin,

F. Fire-Rusty,

XV. Extra's

A. Elf Face Painting

B. Santa

C. Photo's Valerie Whitten

XVI. Direction

'Day Of'....I will be there all day. I expect I will be nervous and scattered. Eric Rowell will assist in all 'Day Of' operations.

XVII. We will make weather call Sunday 

morning 12/22. Helpers that can arrive by 

9:30am please do

XVIII. I am worried about supplying power

outside for all our needs; tree lights, concessions 

and performance